Department: Development

Site/Location: Jennifer Loscher Branch

Report To: President & CEO

Direct Reports: Director of Grants & Stewardship; Director of Events & Sponsorships; Volunteer 

& Community Outreach Coordinator (new role); collaborative support from the 

Senior Membership Specialist (which reports to Director of Operations)

Salary: $90,000 to $120,000 annually

FLSA Status: (X) Full-time ( ) Part-time (X) Exempt ( ) Non-exempt

Primary Function

The Senior Director of Development is a strategic, hands-on fundraising leader responsible for cultivating and growing philanthropic support for the Boys & Girls Club of San Marcos. The role 

provides both strategic leadership and day-to-day fundraising direction, developing a high-performing development team while maintaining a personal portfolio of individual donors. Reporting to the President & CEO and serving on the Senior Leadership Team, the Senior Director of Development leads the Club’s efforts to secure $1.6 million in annual philanthropic revenue through 

individual giving, corporate partnerships, foundations and grants, and special events. At its heart, this role connects people who want to make a difference with the young people who need 

opportunity. Every dollar raised helps keep a great future within reach for the kids who walk through our doors.

Strategic Priorities for the Senior Director of Development include:

- Building and leading a high-performing development team across grants, events, stewardship, volunteer engagement, gift processing, and community outreach.

- Growing the Club's base of individual and major donors through a personal donor portfolio.

- Delivering $1.6M in annual philanthropic revenue across individual giving, corporate giving, foundations, grants, and special events.
- Strengthening the Club's three signature fundraising events and two program-facing events.
- Growing entry-level donor acquisition and engagement events as a pipeline for new and emerging donors.

- Leading the Club's three annual appeal campaigns to increase donor participation and revenue year over year.

Development Strategy & Team Management

- Lead, coach, and develop a team of four: the Director of Grants & Stewardship, the Director of Events & Sponsorships, and a new Volunteer & Community Outreach Coordinator, with additional collaborative support from the Senior Membership Specialist (a split role reporting to Operations).

- Set clear goals, provide regular feedback and professional development, and build a team culture grounded in our core values of safety, inclusiveness, fun, trust, care, and inspiration.

- Partner with the CEO and Senior Leadership Team on organization-wide strategy, budgeting, and board engagement related to development.

- Hold overall accountability for $1.6M in annual philanthropic revenue; build and manage the development team's annual revenue plan and budget, tracking progress against goals and adjusting strategy as needed.

- Ensure strong donor data practices, gift processing, and acknowledgment systems in partnership with the Director of Grants & Stewardship

Donor Development & Engagement

Department: Program

Report To: Director of Program Services

Direct Reports: N/A

Salary: $19

FLSA Status: (X) Part-time (X) Non-exempt 

Primary Function

Responsible for providing mentorship and engaging youth members at the Boys & Girls Club of San Marcos in activities, which enables them to develop self-confidence and reach their full potential as productive, responsible, and caring citizens. Directs the planning and implementation of National Boys & Girls Club Programs and Local Initiative Activities that will leave a positive impact on youth members, while maintaining a positive, safe environment and atmosphere at all times.

This position reports directly to the Director of Program Services and serves as a floater within the organization. The employee will begin each workday at the Jennifer Loscher Branch and will be assigned to cover any site experiencing staffing shortages. When all sites are fully staffed, the floater will support sites by lowering ratios or supplementing program facilitation, as determined by the Director of Program Services. This position must be able to run high-quality programming independently and adapt to the unique program expectations at each site to prevent the cancellation of scheduled programs.

Professional Standards

1.    LEADERSHIP

• Develop commitment from members to ensure active participation in programs and activities.
• Empower members to be leaders through positive role modeling.
• Facilitate National Program sessions and Local Initiative Activities in the following areas: Character & Leadership, Education & Career Development, Health & Life Skills, The Arts, and Sports, Fitness, & Recreation.
• Provide recognition to members through ASSET validations, healthy incentives, and affirmation on a regular basis.
• Team building mentality is exemplified in all work done.
• Positively influence and uplift members and other affiliates.
• Follow all policies and procedures at all times.

2.    MANAGE & DEVELOP RESOURCES

•         Monthly program planning is required to ensure preparation and successful programs and activities.
•      Attend and participate in Staff Trainings; apply knowledge gained post-training.
•      Manage and embrace the Youth Development Strategy, ASSET, and Boys & Girls Club culture and philosophies.

3.    COMMUNICATION

•  Must be able to inform important and relevant information in Staff Meetings and to members, parents, co-workers, Program Coordinator, Site Director and other Boys & Girls Club affiliates.
•  Must be able to listen to co-workers, parents, youth members and community and other Boys & Girls Club affiliates.
•  Must be able to present important and relevant information and/or presentations through program facilitation, staff meetings or trainings, and/or other Boys & Girls Club events.
•  Must be able to write and compose clear, concise, accurate written documentation and data reports.

4.    SUPERVISION & SAFETY

•  Must be able to supervise youth members during program time.
•  Provide sound and reasonable discipline of youth members at necessary times through written documentation (i.e. write-up), parent phone call.
•  Practice and constantly be aware of safe practices like Crisis Management, Emergency Preparedness, CPR and First Aid, etc.
•  Maintain a clean and orderly workspace at all times.
•  Able to identify and react safely to potential hazards, emergency situations, and crisis situations. 

Qualifications

Skills/Knowledge

•     Must be at least 18 years of age and have valid identification.
•     Advanced knowledge of basic youth development, the Boys & Girls Club movement, or similar concepts.
•     Ability to organize, supervise, and discipline youth members safely.

Education

•     High School Diploma or GED.
•     Must meet the requirements of an Instructional Aid in the San Marcos Unified School District [The options to fulfill this requirement are an associate's degree or higher OR completion of 48 college units OR a passing a score on the CBEST or a passing score on a basic skills proficiency test with either BGCSM or SMUSD] 
•     Meet staff training requirement of 4 hours and 2 training courses every 6 months.

Experience

•     Work experience with a Boys & Girls Club or other youth-serving organization is required for this position. This is not an entry level role. If you want the entry level role option, please see the Youth Development Professional position. 

Physical Requirements/Work Environment

• ·         Maintain a high energy level.

• Be comfortable performing multi-faceted projects in conjunction with day-to-day activities.
• Speak clearly and hear normal conversations as well as out of the ordinary noises.
• Sit or stand for four plus hours per day.
• Stoop, bend, climb, and walk frequently.
• Lift up to 40 pounds.
• Be willing to come into our main branch, Jennifer Loscher Branch (JLB), every work shift and then driving to the school location that you will support for the day. (Mileage reimbursement eligible for travel between the main site and school site. All sites are close together in the San Marcos Unified School District) 

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as a comprehensive inventory of all duties, responsibilities, qualification or objective required of employees assigned to this job. Employer or employee may terminate the employment relationship at any time with or without cause.

Department: Program

Report To: Site Director

Direct Reports: N/A

Salary: $17.50 per hour (eligible for increases at 6-month and 1-year marks)

FLSA Status: (X) Part-time (X) Non-exempt

Primary Function

Responsible for providing mentorship and engaging youth members at the Boys & Girls Club of San Marcos in activities, which enables them to develop self-confidence and reach their full potential as productive, responsible, and caring citizens. Directs the planning and implementation of National Boys & Girls Club Programs and Local Initiative Activities that will leave a positive impact on youth members, while maintaining a positive, safe environment and atmosphere at all times.

Professional Standards

1. LEADERSHIP

• Develop commitment from members to ensure active participation in programs and activities.

• Empower members to be leaders through positive role modeling.

• Facilitate National Program sessions and Local Initiative Activities in the following areas: Character & Leadership, Education & Career Development, Health & Life Skills, The Arts, and Sports, Fitness, & Recreation.

• Provide recognition to members through ASSET validations, healthy incentives, and affirmation on a regular basis.

• Team building mentality is exemplified in all work done.

• Positively influence and uplift members and other affiliates.

• Follow all policies and procedures at all times.

2. MANAGE & DEVELOP RESOURCES

• Monthly program planning is required to ensure preparation and successful programs and activities.

• Attend and participate in Staff Trainings; apply knowledge gained post-training.

• Manage and embrace the Youth Development Strategy, ASSET, and Boys & Girls Club culture and philosophies.

3. COMMUNICATION

• Must be able to inform important and relevant information in Staff Meetings and to members, parents, co-workers, Program Coordinator, Site Director and other Boys & Girls Club affiliates.

• Must be able to listen to co-workers, parents, youth members and community and other Boys & Girls Club affiliates.

• Must be able to present important and relevant information and/or presentations through program facilitation, staff meetings or trainings, and/or other Boys & Girls Club events.

• Must be able to write and compose clear, concise, accurate written documentation and data reports.

4. SUPERVISION & SAFETY

• Must be able to supervise youth members during program time.

• Provide sound and reasonable discipline of youth members at necessary times through written documentation (i.e. write-up), parent phone call.

• Practice and constantly be aware of safe practices like Crisis Management, Emergency Preparedness, CPR and First Aid, etc.

• Maintain a clean and orderly workspace at all times.

• Able to identify and react safely to potential hazards, emergency situations, and crisis situations.

Qualifications

Skills/Knowledge

• Must be at least 18 years of age and have valid identification.

• Knowledge of basic youth development, the Boys & Girls Club movement, or similar concepts.

• Ability to organize, supervise, and discipline youth members safely.

Education

• High School Diploma or GED.

• Must meet the requirements of an Instructional Aid in the San Marcos Unified School District [The options to fulfill this requirement are an associate's degree or higher OR Completion of 48 college units OR a passing score on the CBEST or passing score on a basic skills proficiency test with either BGCSM or SMUSD]

• Meet staff training requirement of 4 hours and 2 trainings every 6 months.

Experience

• Work experience with a Boys & Girls Club or other youth-serving organization preferred.

Physical Requirements/Work Environment

• Maintain a high energy level.

• Be comfortable performing multi-faceted projects in conjunction with day-to-day activities.

• Speak clearly and hear normal conversations as well as out of the ordinary noises.

• Standing for four plus hours per day.

• Stoop, bend, climb, and walk frequently.

• Lift up to 40 pounds.

*This position is 15 to 25 hours per week depending on enrollment numbers. Typically, it's on the higher side, but we can't guarantee that. 

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as a comprehensive inventory of all duties, responsibilities, qualification or objective required of employees assigned to this job. Employer or employee may terminate the employment relationship at any time with or without cause.

***Cover Letter is Optional. If you have no experience working with kids before, I advise you to do the cover letter explaining why you desire to work with kids. ***

Department: Program

Site: Branch Location

Report To: Site Director

Direct Reports: N/A

Salary: $18.50 - $19.00/hr. depending on site (Candidates are not able to select site.)

FLSA: (X)Part-time             (X)Non-exempt 

PRIMARY FUNCTION

Under the direct supervision of the Site Director, the Membership Clerk is primarily responsible for ensuring that all Boys & Girls Club of San Marcos members and guests adhere to registration protocols daily. The Membership Clerk is also responsible for maintaining a well-organized front counter and reception area along with maintaining and updating membership records and ensuring accurate and timely collection of membership dues and other fees.

FRONT DESK OPERATIONS

• Answer phone promptly and direct calls or take messages as needed.

• Provide accurate, appropriate, and immediate responses to everyone who enters and calls the front counter, ensuring guest satisfaction.

• Maintain knowledge of and provide detailed descriptions of Club services, programs, facility features and hours of operations.

• Issue and collect membership forms, collect membership dues, and issue membership cards. Maintain current membership records for all members.

• Effectively use and work in the MyClubHub (MCH) – Membership Tracking System to enter new memberships; enter program attendance daily; run reports.

• Facilitate member sign in/out: Ensure that every member who is attending the program is being scanned in upon arrival and signed out upon departure using their membership card.

• Perform accounting activities including handling, changing, receipting, and counting of all forms of currency.

• Able to be productive without constant direct supervision and remain at assigned post for extended periods.

• Implement and enforce all Club rules and policies with members, staff, and guests.

• Dress in appropriate attire/uniform at all times.

ADMINISTRATIVE

• Demonstrate responsibility with work schedule, meetings, and trainings; participate in special programs and/or events.

• Ensure all office equipment is in proper working order.

• Ensure a team-based work environment by communicating effectively and positively with Site Directors, Site Coordinators, Youth Development Professionals and Volunteers.

• Maintain staff and member confidentiality; make recommendations regarding members’ needs, program ideas, and facility needs.

• Assist Site Director with responsibilities as needed.

• Perform miscellaneous tasks requested by supervisor and other duties as assigned.

COMMUNICATION

• Must be able to inform important and relevant information in Staff Meetings and to members, parents, co-workers, Program Coordinator, Site Director, and other Boys & Girls Club affiliates.

• Must be able to listen to co-workers, parents, youth members and community and other Boys & Girls Club affiliates.

• Must be able to present important and relevant information and/or presentations through program facilitation, staff meetings or training, and/or other Boys & Girls Club events.

• Must be able to write and compose clear, concise, accurate written documentation and data reports.

• Bilingual (Spanish) skills may be used frequently and are highly valuable.

SUPERVISION & SAFETY

• Greet and identify all individuals who enter the building.

• Provide supervision to youth members as needed.

• Ensure all membership documents are accessible during a Club evacuation.

• Retrieve membership documents in an emergency.

• Provide sound and reasonable discipline of youth members at necessary times through written documentation (i.e., write-up), parent phone call.

• Practice and maintain awareness of safe practices like Crisis Management, Emergency Preparedness, CPR and First Aid, etc.

• Maintain a clean, safe, and orderly workspace at all times.

• Able to identify and react safely to potential hazards, emergency situations, and crisis situations.

QUALIFICATIONS

Skills/Knowledge

• Must be at least 18 years of age and have valid identification.

• Knowledge of basic youth development, the Boys & Girls Club movement, or similar concepts.

• Ability to organize, supervise, and discipline youth members safely.

Education

• High School Diploma or GED required.

• Work experience with a Boys & Girls Club or other youth serving organization.

• Must meet the requirements of an Instructional Aid in the San Marcos Unified School District [The options to fulfill this requirement are an associate's degree or higher OR Completion of 48 college units OR a passing score on the CBEST OR a passing score on a basic skills proficiency test with either BGCSM or SMUSD.] 

Other:

• Physical Requirements/Work Environment

• Maintain a high energy level.
• Be comfortable performing multi-faceted projects in conjunction with day-to-day activities.
• Speak clearly and hear normal conversations as well as out of the ordinary noises.
• Sit or stand for four plus hours per day.
• Stoop, bend, climb, and walk frequently.
• Lift up to 40 pounds
• Pass TB Test and background check
• Membership Clerks and their desks are outside 80% - 100% of the time. The heat, cold, and rain are possibilities depending on the weather conditions.

Disclaimer

• The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, or objectives required of employees assigned to this job. Employer or employee may terminate the employment relationship at any time with or without cause.
• Please note that during the summer it is possible (not guaranteed) that you would take on the duties & responsibilities of a Youth Development Professional, if there is not enough need for membership clerks in the summer. If the change does it occur, you would transition back to the Membership Clerk role in the following school year. The employee's pay rate would remain unchanged during the summer if this temporary change does occur.